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Los Angeles County Metropolitan Transportation Authority

Job Specification

EXECUTIVE OFFICER, ADMINISTRATION

 

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Pay Grade
HBB ($159,182.40 - $198,723.20 - $238,264.00)
Job Summary

Provides executive direction, planning, strategic oversight to the overall activities, projects, and programs of an assigned department to support agency goals.

Duties and Responsibilities
  • Directs the overall activities, projects and program of an assigned department

  • Directs the implementation of departmental goals, objectives, policies, procedures, budget, and work standards for multiple sub-units

  • Oversees multiple sub-units to ensure compliance with operational goals for information systems, contracts, administrative support, and other initiatives

  • Executes the development, analysis, and reporting of the annual operating and capital budgets for the assigned area of responsibilities

  • Establishes appropriate service and staffing levels; monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; and allocates resources accordingly

  • Reviews unit performance against goals and takes necessary management actions to address deviations and facilitate progress

  • Directs operating and financial performance measurement and reporting for assigned area of responsibilities

  • Directs the development of strategies and resolutions for major administrative services; establishes goals and facilitates and monitors progress

  • Represents Metro and department before, the Board of Directors, public agencies, community groups, committees, and professional organizations as assigned

  • Directs the development of recommendations to alleviate and resolve identified problems

  • Formulates policy recommendations for Metro's Board of Directors, attends Board meetings, and presents reports to the Board Provides objective and independent recommendations to the Office of the CEO and senior management to promote and improve processes

  • Liaises with stakeholders to drive solutions

  • Directs, coordinates, and develops responses to FTA (Federal Transit Administration) and Caltrans audits and follows up on action items reported in audit response through to completion

  • Oversees and reviews funding applications for various programs

  • Chairs and participates in various committees and task forces

  • Directs, mentors, coaches, and motivates assigned employees to develop and train staff for growth

  • Communicates and implements safety rules, policies, and procedures in support of the agency′s safety vision and goals; and maintains accountability for the safety performance of all assigned employees

  • Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

May be required to perform other related job duties

Essential Knowledge, Skills and Abilities

Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

  • Theories, principles, strategies, and practices of project management

  • Applicable local, state, and federal laws, rules, and regulations governing public agencies

  • Administrative principles, strategies, and methods, including goal setting, streamlining processes, program and budget development and implementation

  • Capital and operating budgets

  • Public agency procurement procedures and contract management

  • Labor/management agreements

  • Modern organizational management theory

  • Applicable business software applications


Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

  • Overseeing and managing large-scale projects across all business units

  • Developing, directing, and implementing major capital and operational programs

  • Directing, planning, and implementing policies, procedures, budgets, and financial/staffing forecasting

  • Determining and directing strategies to achieve goals

  • Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes

  • Making presentations to the public, committees, Board of Directors, etc.

  • Exercising sound judgment and creativity in making decisions and in emergency situations

  • Effectively interacting with all levels of Metro employees and management, Board of Directors, outside representatives, and elected officials

  • Effectively coaching, mentoring, and developing represented and non-represented assigned staff


Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

  • Ensure key organizational goals, priorities, values and other issues are considered in making program decisions

  • Exercise leadership to implement and ensure that Metro′s mission and strategic vision are reflected in the management of assigned staff

  • Handle highly confidential information

  • Understand, interpret, and apply related laws, rules, regulations, policies, procedures, labor/management agreements

  • Direct financial decisions within a budget

  • Plan financial and staffing needs; make financial decisions within a budget

  • Represent Metro before the Board of Directors, elected officials, and the public

  • Read, write, speak, and understand English

Minimum Qualifications

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a two-for-one year basis. A typical combination includes:

Education

  • Bachelor's Degree in Business, Public Administration, or a related field; Master′s Degree in a related field preferred

Experience

  • Eight years of relevant senior management-level experience in one or more of the disciplines managed

Certifications/Licenses/Special Requirements

  • A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions 

Special Conditions

The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.

Working Conditions

  • Typical office situation
  • Close exposure to computer monitors and video screen

Physical Effort Required

  • Sitting at a desk or table
  • Operate a telephone or other telecommunications device and communicate through the medium
  • Type and use a keyboard and mouse to perform necessary computer-based functions
  • Communicating through speech in the English language required
 

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Job GroupJob Class CodeFLSA StatusDate OriginatedDate Revised
Non-Contract4300Exempt-17-AUG-20

Disclaimer
This classification is at-will and the incumbent serves at the pleasure of the hiring authority.

This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements.

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