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Los Angeles County Metropolitan Transportation Authority

Job Specification

ACCOUNTING ASSISTANT

 

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Pay Grade
H1G ($51,688.00 - $64,604.80 - $77,500.80)
Job Summary

Performs entry-level accounting or credit and collections work by processing, recording, and reporting the agency′s financial transactions accurately and within time constraints.

Duties and Responsibilities
  • Reviews, analyzes, and evaluates Metro financial, audit or collection records
  • Compiles and inputs scheduled payments and monitors monthly payments for the purchase of goods and services, and subsidies to other cities and operators
  • Calculates and compiles local return payments and statistics; prepares invoicing and distributes information to appropriate parties
  • Assists in performing month-end and year-end closing activities
  • Assists in the preparation of journal entries
  • Assists accountants by providing supporting documents and other related materials
  • Reviews purchase orders for accuracy
  • Prepares invoices and invoice-related documents and reviews Accounts Receivable statements
  • Establishes, maintains, and updates work orders and expedites payment of invoices according to relevant terms and conditions
  • Expedites payments of invoices according to agreed terms and conditions
  • Discusses past due accounts with outside customers and arranges payments to bring accounts current
  • Prepares payment statistical reports
  • Assists in analyzing state, federal, and Metro accounting and reporting requirements and implements appropriate accounting procedures
  • Assists in the development of accounting, credit, and collection systems, procedures, policies, and manuals
  • Performs special projects as required
  • Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out


    May be required to perform other related job duties

Essential Knowledge, Skills and Abilities

Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

  • Theories, principles, and practices of accounting, business finance, and financial recordkeeping
  • Financial analysis, research procedures, and reconciliation of customer accounts


Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

  • Performing statistical and financial analyses
  • Compiling and analyzing complex data
  • Analyzing situations, identifying problems, and recommending solutions
  • Exercising judgment and creativity in making decisions
  • Communicating effectively orally and in writing
  • Interacting professionally with various levels of Metro employees and outside customers/representatives


Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

  • Think and act independently with minimal supervision
  • Meet tight time constraints and deadlines
  • Meet precision and productivity requirements
  • Handle highly confidential information
  • Follow oral and written instructions
  • Prepare reports and correspondence
  • Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, and budgets
  • Read, write, speak, and understand English
Minimum Qualifications

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

  • Bachelor's Degree in Accounting or a related field


Experience

  • None Required


Certifications/Licenses/Special Requirements

  • A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
Special Conditions

The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.

Working Conditions

  • Typical office situation
  • Close exposure to computer monitors and video screen


Physical Effort Required

  • Sitting at a desk or table

  • Operate a telephone or other telecommunications device and communicate through the medium

  • Type and use a keyboard and mouse to perform necessary computer-based functions

  • Communicating through speech in the English language required

 

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Job GroupJob Class CodeFLSA StatusDate OriginatedDate Revised
Non-Contract1002Non-Exempt21-JUL-9406-AUG-19

Disclaimer
This classification is at-will and the incumbent serves at the pleasure of the hiring authority when classified as an Intermittent, Emergency, or Temporary employee and/or is assigned to the Office of Inspector General (OIG) or Board Clerk's Office.

This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements.

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