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Los Angeles County Metropolitan Transportation Authority

Job Specification

ADMINISTRATIVE AIDE

 

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Pay Grade
H1F ($46,966.40 - $58,718.40 - $70,470.40)
Job Summary

Provides administrative support in assigned department to an organizational unit or project team.

Duties and Responsibilities
  • Administers departmental projects and performs special assignments related to the department's business
  • Assists in scheduling and coordinating meetings
  • Handles, processes, and maintains confidential or legal documents and data
  • Gathers and compiles data and prepares simple statistical and narrative reports
  • Prepares, processes, and maintains records of departmental purchase requisitions
  • Prepares petty cash reimbursement
  • Generates correspondence, reports, and presentations
  • Orders and distributes materials, office supplies, equipment, and furniture
  • Assists in preparation of graphs, programs, and posters
  • Provides information and referral to Metro personnel and to the public
  • Develops and maintains filing systems, records, and logs including computerized database files
  • Prepares and submits requisitions and check requests
  • Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

May be required to perform other related job duties

Essential Knowledge, Skills and Abilities


Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

  • Theories, principles, and practices of basic bookkeeping and office administration
  • Financial Information Systems (FIS)
  • Applicable business software applications


Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

  • Devising recordkeeping and reporting systems
  • Analyzing situations and identifying problems
  • Exercising sound judgment and creativity in making decisions
  • Prioritizing and multi-tasking
  • Communicating effectively orally and in writing
  • Preparing reports and correspondence
  • Interacting professionally with various levels of Metro employees and outside representatives
  • Operating computers and general office equipment


Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

  • Gather, compile, analyze and summarize data
  • Perform highly repetitive work
  • Meet time deadlines
  • Handle confidential information
  • Think, work, and act independently
  • Understand, interpret, and apply laws, rules, regulations, policies, and procedures
  • Read, write, speak, and understand English
Minimum Qualifications

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

  • Associate's Degree in Business, Public Administration, or related field

Experience

  • One year of relevant experience performing administrative or secretarial work

Certifications/Licenses/Special Requirements

  • A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
Special Conditions

The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.

Working Conditions

  • Typical office situation
  • Close exposure to computer monitors and video screen


Physical Effort Required

  • Sitting at a desk or table
  • Operate a telephone or other telecommunications device and communicate through the medium
  • Type and use a keyboard and mouse to perform necessary computer-based functions
  • Communicating through speech in the English language required
 

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Job GroupJob Class CodeFLSA StatusDate OriginatedDate Revised
Non-Contract1216Non-Exempt15-SEP-9426-AUG-19

Disclaimer
This classification is at-will and the incumbent serves at the pleasure of the hiring authority when classified as an Intermittent, Emergency, or Temporary employee and/or is assigned to the Office of Inspector General (OIG) or Board Clerk's Office.

This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements.

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